Shortcut Keys in Excel 2000 through Excel 2007

Keyboard shortcuts and keyboard help is available in many "Help" files of Microsoft products.  To find the keyboard shortcuts, go to Help and in the contents or index area, type in "keyboard", from a Tip in Keyboard Assistance and Shortcuts for Microsoft Products [fixed Microsoft link] which lists links to keyboard shortcuts for leading Microsoft products (be sure to use the "Show All" to expand links on the individual Microsoft pages).  In the builtin HELP you cannot expand information but have to go through several pages and if you can't find what you want when you want it the feature isn't going to do you any good for as long as you don't know about it or can't find it.

documentation of builtin and userdefined toolbar menus and icons:  (nothing in Help) (#toolbar)

• CBList (Command Bar List), addin by John Green, faceidsList of menu items, tool bar buttons, faceids, used in a workbook can be documented by the CBlist addin.  Shows the icons used with the menu items and toolbar items, does not show the macroname or the macro's location.
• The barhopper macro documents toolbars containing "Tool" as part of the name and which are not builtin menus.  Listing shows menu title, the macro invoked, and the macros location. (code: barhopper_ws)  Can be used to help restore use of your own menus into use of Excel 2007 .
• Information on Toolbars can be found in Toolbars, Custom Buttons and Menus

Rather than just telling you to create a Shortcut keys sheet in an Excel file I decided to show you what mine looks like.  Since converting it to HTML, I find this HTML file so much easier and faster to use than the original Excel version.

The logical arrangement of the keyboard shortcut keys is exactly as from the Excel HELP file.  You can use FIND (Ctrl+F) within a HELP page, but not on all of the shortcut keys pages at once.  So having them all on one web page has a huge advantage.

Creation of Shortcut keys spreadsheet  (#shortcut)

Shortcuts are entirely optional.  A shortcut key can be assigned to a macro using: Tools --> Macro --> (select a macro) --> Options.  Excel will Warn you if you attempt to utilize a short cut key already in use -- it will change the form of assignment for instance.  You will have to remember them or write them down somewhere.  I highly recommend creating a sheet for your MS Excel installed shortcut keys so that you can use FIND to find a shortcut yourself.   You could even add your own at the bottom.  Also recommend creating another sheet for function keys.  You can get a list of your own shortcut keys assigned to macros with an addin by Ivan F Moala. (see later reference for Moala under #utilities)

Create your table of builtin shortcut keys as follows:

• HELP --> Index --> Shortcut keys --> built-in keyboard shortcuts
• copy and paste each category into a ShortCutKeys spreadsheet
• Put topics in Red 12 point bold font, the rest Black 10 point Normal (all Arial)

Alternatives to shortcut keys:  Toolbar menu item, more information on menus and shortcuts on my Toolbars and Menus page.  Assign a shortcut to a Shape, or use an Event Macro.  An interesting pair of Event macros (sheet activate and double-click) to sort a worksheet can be found on my sorting page under activate.

I have assigned a short-cut key [Ctrl+k] or a tool bar menu item [* XL2HTML - simple conversion*] to some of the macros I wrote or use.

Function keys
Function keys		SHIFT+Fn   [Shift+F1, shift+F2, Shift+F3, Shift+F4, Shift+F5, Shift+F6, Shift+F7, Shift+F8, Shift+F9, Shift+F10, Shift+F11, Shift+F12]
F1	Get online Help or the Answer Wizard	Context Sensitive Help or What's This (prior to 2003)
F2	Activate a cell and the formula bar If you do tools>option>edit and uncheck edit directly in cell, then F2 will put you in edit mode in the formula bar.	Edit a cell note (edit a comment)
F3	Paste a name into a formula	Display the Function Wizard
F4	Repeat the last action. Cycle through absolute/relative links a the locaiton bar.	Repeat a Find or Go To action, Find next blank cell in a selection or used range if no selection
F5	Carry out the Go To command (Edit menu)	Carry out the Find command (Edit menu)
F6	Go to the next pane	Go to the previous pane
F7	Carry out the Spelling command (Tools menu)
F8	Extend a selection (expand see extend)	Turns Add mode on or off
F9	Calculate all sheets in all open workbooks	Calculate the active sheet
F10	Activate the menu bar	Display a shortcut menu
F11	Create a chart
F12	Carry out the Save As command (File menu)	Carry out the Save command (File menu)

Note these shortcuts are with transition navigation keys option turned off.  If you have a problem with any of these shortcuts -- tools, options, transition, make sure transition navigation keys is off -- also make sure that you do not have Scroll Lock on (there is an indicator light and you can have sound warning with ToggleKeys for Scroll Lock)   /* required outside generated table*/.

	XL2000 Keyboard Shortcuts	Keystrokes to invoke
	Location: http://www.mvps.org/dmcritchie/excel/shortx2k.htm
	Use FIND to locate a shortcut	Use FIND to locate a shortcut
	If you create your own table in Excel from the Help files it will contain shortcuts to the HELP files, and give you some experience in copying data.  This table was created by copying from the HELP file.  Segments have been swapped left and right to make this more readable using move Column C by dragging the side of selected cells to Column A then using Edit, Shift cells to right. This table is similar to the one in SHORTX95.HTM where you will find additional information on Calculation and on working with disabilities (accessibility options).
	(shortx2k -- Created from webpages.xls [ShortX2K] file 2000-06-25)
	Keys for working in a spreadsheet
s1	Keys for moving and scrolling in a worksheet or workbook
s2	Keys for previewing and printing a document
s3	Keys for working with worksheets, charts, and macros
	Keys for working with data
1	Keys for entering data
2	Keys for formatting data
3	Keys for editing data
4	Keys for selecting data and cells
5	Keys for selecting charts and chart items
6	Keys to use with databases and lists
7	Keys for outlining data
8	Keys to use with PivotTable and PivotChart reports
x9	Keys to use with the OLAP Cube Wizard
	Keys for working in Microsoft Office
10	Keys for menus and toolbars
11	Keys for windows, dialog boxes, and edit boxes
12	Keys for the Office Assistant
13	Keys for working with the Open and Save As dialog boxes
14	Keys for sending e-mail messages
15	Keys for working with drawing objects, AutoShapes, WordArt, and other objects
	Keys for working in a spreadsheet
	Keys for moving and scrolling in a worksheet or workbook
	Windows Shortcuts  Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.  Use of ALT+SPACEBAR is also good to move a window when the titlebar gets stuck under the top of the screen.  More on handling Windows Window and an Excel Window.	ALT+SPACEBAR then X (Maximize)  ALT+SPACEBAR then R (Restore)  ALT+SPACEBAR then M (Move)
	This topic lists:
	Keys for moving and scrolling in a worksheet or workbook
	Keys for moving in a worksheet with End mode on
	Keys for moving in a worksheet with SCROLL LOCK on
s1	Keys for moving and scrolling in a worksheet or workbook
	Move one cell up, down, left, or right	Arrow keys
	Move to the edge of the current data region  Mouse alternative: double-click on cell border in direction wanted.	CTRL+arrow key
	Move to the beginning of the row	HOME
	Move to the beginning of the worksheet	CTRL+HOME
	Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1	CTRL+END
	Move down one screen	PAGE DOWN
	Move up one screen	PAGE UP
	Move one screen to the right	ALT+PAGE DOWN
	Move one screen to the left	ALT+PAGE UP
	Move to the next sheet in the workbook	CTRL+PAGE DOWN
	Move to the previous sheet in the workbook	CTRL+PAGE UP
	Move to the next workbook or window	CTRL+F6 or CTRL+TAB
	Move to the previous workbook or window	CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
	Move to the next pane in a workbook that has been split	F6
	Move to the previous pane in a workbook that has been split	SHIFT+F6
	Scroll to display the active cell	CTRL+BACKSPACE
	Display the Go To dialog box	F5
	Display the Find dialog box	SHIFT+F5
	Repeat the last Find action (same as Find Next)	SHIFT+F4
	Move between unlocked cells on a protected worksheet	TAB
s2	Keys for moving in a worksheet with End mode on
	Turn End mode on or off	END
	Move by one block of data within a row or column  (a shortcut for this shortcut is to double-click on a cell border)	END, arrow key
	Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1	END, HOME
	Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)	END, ENTER
s3	Keys for moving in a worksheet with SCROLL LOCK on
	Turn SCROLL LOCK on or off	SCROLL LOCK
	Move to the cell in the upper-left corner of the window	HOME
	Move to the cell in the lower-right corner of the window	END
	Scroll one row up or down	UP ARROW or DOWN ARROW
	Scroll one column left or right	LEFT ARROW or RIGHT ARROW
	Tip   When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.
	Keys for working with data
1	Keys for entering data
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	This topic lists:
	Keys for entering data on a worksheet
	Keys for working in cells or the formula bar
	Keys for entering data on a worksheet
	Complete a cell entry and move down in the selection	ENTER
	Start a new line in the same cell   (IBM ThinkPad problem...)	ALT+ENTER   (Mac: Ctrl Command Enter)
	Fill the selected cell range with the current entry	CTRL+ENTER
	Complete a cell entry and move up in the selection	SHIFT+ENTER
	Complete a cell entry and move to the right in the selection	TAB
	Complete a cell entry and move to the left in the selection	SHIFT+TAB
	Cancel a cell entry	ESC
	Delete the character to the left of the insertion point, or delete the selection	BACKSPACE
	Delete the character to the right of the insertion point, or delete the selection	DELETE
	Delete text to the end of the line	CTRL+DELETE
	Move one character up, down, left, or right	Arrow keys
	Move to the beginning of the line	HOME
	Repeat the last action	F4 or CTRL+Y
	Edit a cell comment	SHIFT+F2
	Create names from row and column labels	CTRL+SHIFT+F3
	Fill down	CTRL+D
	Fill to the right	CTRL+R
	Define a name	CTRL+F3
	Keys for working in cells or the formula bar
	Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents	BACKSPACE
	Complete a cell entry	ENTER
	Enter a formula as an array formula	CTRL+SHIFT+ENTER
	Cancel an entry in the cell or formula bar	ESC
	Display the Formula Palette after you type a function name in a formula	CTRL+A
	Insert the argument names and parentheses for a function after you type a function name in a formula	CTRL+SHIFT+A
	Insert a hyperlink	CTRL+K
	Activate a hyperlink	ENTER (in a cell with a hyperlink)
	Edit the active cell and position the insertion point at the end of the line	F2
	Paste a defined name into a formula	F3
	Paste a function into a formula -- [fx] toolbar button, replace missing button	SHIFT+F3
	Calculate all sheets in all open workbooks	F9
	Calculate all sheets in the active workbook	CTRL+ALT+F9
	Calculate the active worksheet	SHIFT+F9
	Start a formula	= (equal sign)
	Insert the AutoSum formula	ALT+= (equal sign)
	Enter the date	CTRL+; (semicolon)
	Enter the time	CTRL+SHIFT+: (colon)
	Copy the value from the cell above the active cell into the cell or the formula bar	CTRL+SHIFT+" (quotation mark)
	Alternate between displaying cell values and displaying cell formulas	CTRL+` (accent grave /not a quotation mark)
	Copy a formula from the cell above the active cell into the cell or the formula bar	CTRL+' (apostrophe / single quote)
	Display the AutoComplete list (i.e. cell with data validation dropdown)	ALT+DOWN ARROW
2	Keys for formatting data
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	Display the Style dialog box	ALT+' (apostrophe / single quote)
	Display the Format Cells dialog box	CTRL+1
	Apply the General number format	CTRL+SHIFT+~
	Apply the Currency format with two decimal places (negative numbers appear in parentheses)	CTRL+SHIFT+$
	Apply the Percentage format with no decimal places	CTRL+SHIFT+%
	Apply the Exponential number format with two decimal places	CTRL+SHIFT+^
	Apply the Date format with the day, month, and year	CTRL+SHIFT+#
	Apply the Time format with the hour and minute, and indicate A.M. or P.M.	CTRL+SHIFT+@
	Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values	CTRL+SHIFT+!
	Apply the outline border	CTRL+SHIFT+&
	Remove outline borders	CTRL+SHIFT+_
	Apply or remove bold formatting	CTRL+B
	Apply or remove italic formatting	CTRL+I
	Apply or remove an underline	CTRL+U
	Apply or remove strikethrough formatting	CTRL+5
	Hide rows	CTRL+9
	Unhide rows	CTRL+SHIFT+( (opening parenthesis)
	Hide columns	CTRL+0 (zero)
	Unhide columns	CTRL+SHIFT+) (closing parenthesis)
3	Keys for editing data
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	This topic lists:
	Keys for editing data
	Keys for inserting, deleting, and copying a selection
	Keys for moving within a selection
	Keys for editing data
	Edit the active cell and put the insertion point at the end of the line	F2
	Cancel an entry in the cell or formula bar	ESC
	Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents	BACKSPACE
	Paste a defined name into a formula	F3
	Complete a cell entry	ENTER
	Enter a formula as an array formula	CTRL+SHIFT+ENTER
	Display the Formula Palette after you type a function name in a formula	CTRL+A
	Insert the argument names and parentheses for a function, after you type a function name in a formula	CTRL+SHIFT+A
	Display the Spelling dialog box	F7
	Keys for inserting, deleting, and copying a selection
	Copy the selection	CTRL+C
	Cut the selection	CTRL+X
	Paste the selection	CTRL+V
	Clear the contents of the selection	DELETE
	Delete the selection	CTRL+HYPHEN   [Ctrl+-]
	Undo the last action	CTRL+Z
	Insert blank cells	CTRL+SHIFT+PLUS SIGN   [Ctrl++]
	Keys for moving within a selection
	Move from top to bottom within the selection (down), or move in the direction that is selected on the Edit tab (Tools menu, Options command)	ENTER
	Move from bottom to top within the selection (up), or move opposite to the direction that is selected on the Edit tab (Tools menu, Options command)	SHIFT+ENTER
	Move from left to right within the selection, or move down one cell if only one column is selected	TAB
	Move from right to left within the selection, or move up one cell if only one column is selected	SHIFT+TAB
	Move clockwise to the next corner of the selection	CTRL+PERIOD
	Move to the right between nonadjacent selections	CTRL+ALT+RIGHT ARROW
	Move to the left between nonadjacent selections	CTRL+ALT+LEFT ARROW
4	Keys for selecting data and cells
	This topic lists:
	Keys for selecting cells, columns, or rows
	Keys for extending the selection with End mode on
	Keys for selecting cells that have special characteristics
	Keys for selecting cells, columns, or rows
	Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns)	CTRL+SHIFT+* (asterisk)
	Extend the selection by one cell	SHIFT+arrow key
	Extend the selection to the last nonblank cell in the same column or row as the active cell	CTRL+SHIFT+arrow key
	Extend the selection to the beginning of the row	SHIFT+HOME
	Extend the selection to the beginning of the worksheet	CTRL+SHIFT+HOME
	Extend the selection to the last used cell on the worksheet (lower-right corner)	CTRL+SHIFT+END
	Select the entire column (remains valid in Excel 2003)	CTRL+SPACEBAR
	Select the entire row (remains valid in Excel 2003)	SHIFT+SPACEBAR
	Select the entire worksheet      (the grey button to the left of column headings (A-B-C), and above the       row headings (1-2-3) is similar but does change the active cell)	CTRL+A (unless you have Excel 2003)
	Select only the active cell when multiple cells are selected	SHIFT+BACKSPACE
	Extend the selection down one screen	SHIFT+PAGE DOWN
	Extend the selection up one screen	SHIFT+PAGE UP
	With an object selected, select all objects on a sheet (Excel 2003 behavior is broken by design just like Excel 2003 Alt+A)	CTRL+SHIFT+SPACEBAR (broken by Excel 2003)
	Alternate between hiding objects, displaying objects, and displaying placeholders for objects	CTRL+6
	Show or hide the Standard toolbar	CTRL+7
	Turn on extending a selection by using the arrow keys	F8
	Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range	SHIFT+F8
	Extend the selection to the cell in the upper-left corner of the window	SCROLL LOCK, SHIFT+HOME
	Extend the selection to the cell in the lower-right corner of the window	SCROLL LOCK, SHIFT+END
	Return to top
	Tip   When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.
	Keys for extending the selection with End mode on
	Turn End mode on or off	END
	Extend the selection to the last nonblank cell in the same column or row as the active cell	END, SHIFT+arrow key
	Extend the selection to the last cell used on the worksheet (lower-right corner)	END, SHIFT+HOME
	Extend the selection to the last cell in the current row. This keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command).	END, SHIFT+ENTER
	Return to top
	Keys for selecting cells that have special characteristics
	Select the current region around the active cell (the current region is a data area enclosed by blank rows and blank columns)	CTRL+SHIFT+* (asterisk)
	Select the current array, which is the array that the active cell belongs to	CTRL+/
	Select all cells with comments	CTRL+SHIFT+O (the letter O)
	Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.	CTRL+\
	Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell.	CTRL+SHIFT+|
	Select only cells that are directly referred to by formulas in the selection	CTRL+[ (opening bracket)
	Select all cells that are directly or indirectly referred to by formulas in the selection	CTRL+SHIFT+{ (opening brace)
	Select only cells with formulas that refer directly to the active cell	CTRL+] (closing bracket)
	Select all cells with formulas that refer directly or indirectly to the active cell	CTRL+SHIFT+} (closing brace)
	Select only visible cells in the current selection	ALT+; (semicolon)
5	Keys for selecting charts and chart items
	Keys for selecting a chart sheet
	Select the next sheet in the workbook, until the chart sheet you want is selected	CTRL+PAGE DOWN
	Select the previous sheet in the workbook, until the chart sheet you want is selected	CTRL+PAGE UP
	Keys for selecting an embedded chart
	Note   The Drawing toolbar must already be displayed.
	1. Press F10 to make the menu bar active.	F10
	2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.	CTRL+TAB
		CTRL+SHIFT + TAB
	3. Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.	RIGHT ARROW
	4. Press CTRL+ENTER to select the first object.	CTRL+ENTER
	5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the embedded chart you want to select.	TAB
	6. Press CTRL+ENTER to make the chart active.	CTRL + ENTER
	Keys for selecting chart items
	Select the previous group of items	DOWN ARROW
	Select the next group of items	UP ARROW
	Select the next item within the group	RIGHT ARROW
	Select the previous item within the group	LEFT ARROW
	There are also keys to use with PivotChart reports.
6	Keys to use with databases and lists
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	This topic lists:
	Keys for working with a data form
	Keys for using AutoFilter
	Keys for working with a data form
	Select a field or a command button	ALT+key, where key is the underlined letter in the field or command name
	Move to the same field in the next record	DOWN ARROW
	Move to the same field in the previous record	UP ARROW
	Move to the next field you can edit in the record	TAB
	Move to the previous field you can edit in the record	SHIFT+TAB
	Move to the first field in the next record	ENTER
	Move to the first field in the previous record	SHIFT+ENTER
	Move to the same field 10 records forward	PAGE DOWN
	Move to a new record	CTRL+PAGE DOWN
	Move to the same field 10 records back	PAGE UP
	Move to the first record	CTRL+PAGE UP
	Move to the beginning or end of a field	HOME or END
	Extend a selection to the end of a field	SHIFT+END
	Extend a selection to the beginning of a field	SHIFT+HOME
	Move one character left or right within a field	LEFT ARROW or RIGHT ARROW
	Select the character to the left	SHIFT+LEFT ARROW
	Select the character to the right	SHIFT+RIGHT ARROW
	Keys for using AutoFilter
	Display the AutoFilter list for the current column	Arrow keys to select the cell that contains the column label, and then press ALT+DOWN ARROW
	Select the next item in the AutoFilter list	DOWN ARROW
	Select the previous item in the AutoFilter list	UP ARROW
	Close the AutoFilter list for the current column	ALT+UP ARROW
	Select the first item (All) in the AutoFilter list	HOME
	Select the last item in the AutoFilter list	END
	Filter the list by using the selected item in the AutoFilter list	ENTER
7	Keys for outlining data
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	Group rows or columns	ALT+SHIFT+RIGHT ARROW
	Ungroup rows or columns	ALT+SHIFT+LEFT ARROW
	Display or hide outline symbols	CTRL+8
	Hide selected rows	CTRL+9
	Unhide selected rows	CTRL+SHIFT+( (opening parenthesis)
	Hide selected columns	CTRL+0 (zero)
	Unhide selected columns	CTRL+SHIFT+) (closing parenthesis)
8	Keys to use with PivotTable and PivotChart reports
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	This topic lists:
	Keys for the PivotTable and PivotChart Wizard
	Keys for page fields in a PivotTable or PivotChart report
	Keys for laying out a PivotTable or PivotChart report
	Keys for grouping and ungrouping PivotTable items
	Keys for the PivotTable and PivotChart Wizard
	Select the previous or next field button in the list	UP ARROW or DOWN ARROW
	Select the field button to the left or right in a multicolumn field button list	LEFT ARROW or RIGHT ARROW
	Move the selected field into the Column area	ALT+C
	Move the selected field into the Data area	ALT+D
	Display the PivotTable Field dialog box	ALT+L
	Move the selected field into the Page area	ALT+P
	Move the selected field into the Row area	ALT+R
	Keys for page fields in a PivotTable or PivotChart report
	Select the entire PivotTable report	CTRL+SHIFT+* (asterisk)
	Display the list for the current field in a PivotTable report	Arrow keys to select the cell that contains the field, and then ALT+DOWN ARROW
	Display the list for the current page field in a PivotChart report	Arrow keys to select the page field in a PivotChart report, and then ALT+DOWN ARROW
	Select the previous item in the list	UP ARROW
	Select the next item in the list	DOWN ARROW
	Select the first visible item in the list	HOME
	Select the last visible item in the list	END
	Display the selected item	ENTER
	Select or clear a check box in the list	SPACEBAR
	Keys for laying out a PivotTable or PivotChart report
	1. Press F10 to make the menu bar active.	F10
	2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTable toolbar.	CTRL+TAB
		CTRL+SHIFT+TAB
	3. Press the LEFT ARROW or RIGHT ARROW key to select the menu to the left or right or, when a submenu is visible, to switch between the main menu and submenu.	LEFT ARROW
		RIGHT ARROW
	4. Press ENTER (on a field button) and the DOWN ARROW and UP ARROW keys to select the area you want to move the selected field to.	ENTER* + DOWN ARROW
		ENTER* + UP ARROW
	Note   To scroll to the top or bottom of the field list, press ENTER on the More Fields or button
	Keys for grouping and ungrouping PivotTable items
	Group selected PivotTable items	ALT+SHIFT+RIGHT ARROW
	Ungroup selected PivotTable items	ALT+SHIFT+LEFT ARROW
	Return to top
	Keys for working in Microsoft Office
10	Keys for menus and toolbars
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	Make the menu bar active, or close a visible menu and submenu at the same time	F10 or ALT
	Select the next or previous button or menu on the toolbar	TAB or SHIFT+TAB (when a toolbar is active)
	Select the next or previous toolbar	CTRL+TAB or CTRL+SHIFT+TAB (when a toolbar is active)
	Open the selected menu, or perform the action assigned to the selected button	ENTER
	Show a shortcut menu	SHIFT+F10
	Show the program icon menu (on the program title bar)	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	Select the next or previous command on the menu or submenu	DOWN ARROW or UP ARROW (with the menu or submenu displayed)
	Select the menu to the left or right or, with a submenu visible, switch between the main menu and the submenu	LEFT ARROW or RIGHT ARROW
	Select the first or last command on the menu or submenu	HOME or END
	Close the visible menu or, with a submenu visible, close the submenu only	ESC
	Display the full set of commands on a menu	CTRL+DOWN ARROW
	Tip   You can select any menu command on the menu bar or on a visible toolbar with the keyboard. To select the menu bar, press ALT. (Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want.) Press the underlined letter in the menu name that contains the command you want. In the menu that appears, press the underlined letter in the command name that you want.
11	Keys for windows, dialog boxes, and edit boxes
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	This topic lists shortcut keys for:
	Keys for windows
	Keys for dialog boxes
	Keys for edit boxes in dialog boxes
	Keys for windows
	Switch to the next program	ALT+TAB
	Switch to the previous program	ALT+SHIFT+TAB
	Show the Windows Start menu	CTRL+ESC
	Close the active workbook window	CTRL+W or CTRL+F4
	Restore the active workbook window size	CTRL+F5
	Move to the next pane in a workbook that has been split	F6
	Move to the previous pane in a workbook that has been split	SHIFT+F6
	Switch to the next workbook window	CTRL+F6
	Switch to the previous workbook window	CTRL+SHIFT+F6
	Carry out the Move command (workbook icon menu, menu bar), or use the arrow keys to move the window	CTRL+F7
	Carry out the Size command (workbook icon menu, menu bar), or use the arrow keys to size the window	CTRL+F8
	Minimize the workbook window to an icon	CTRL+F9
	Maximize or restore the workbook window	CTRL+F10
	Copy the image of the screen to the Clipboard	PRTSCR
	Copy the image of the active window to the Clipboard	ALT+PRINT SCREEN
	Return to top
	Keys for dialog boxes
	Move to the next option or option group	TAB
	Move to the previous option or option group	SHIFT+TAB
	Switch to the next tab in a dialog box	CTRL+TAB or CTRL+PAGE DOWN
	Switch to the previous tab in a dialog box	CTRL+SHIFT+TAB or CTRL+PAGE UP
	Move between options in the active drop-down list box or between some options in a group of options	Arrow keys
	Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box	SPACEBAR
	Move to an option in a drop-down list box	Letter key for the first letter in the option name you want (when a drop-down list box is selected)
	Select an option, or select or clear a check box	ALT+letter, where letter is the key for the underlined letter in the option name
	Open the selected drop-down list box	ALT+DOWN ARROW
	Perform the action assigned to the default command button in the dialog box (the button with the bold outline — often the OK button)	ENTER
	Cancel the command and close the dialog box	ESC
	Return to top
	Keys for edit boxes in dialog boxes
	Move to the beginning of the entry	HOME
	Move to the end of the entry	END
	Move one character to the left or right	LEFT ARROW or RIGHT ARROW
	Move one word to the left	CTRL+LEFT ARROW
	Move one word to the right	CTRL+RIGHT ARROW
	Select or unselect one character to the left	SHIFT+LEFT ARROW
	Select or unselect one character to the right	SHIFT+RIGHT ARROW
	Select or unselect one word to the left	CTRL+SHIFT+LEFT ARROW
	Select or unselect one word to the right	CTRL+SHIFT+RIGHT ARROW
	Select from the insertion point to the beginning of the entry	SHIFT+HOME
	Select from the insertion point to the end of the entry	SHIFT+END
12	Keys for using the Office Assistant
	Get Help. Displays the Assistant balloon if the Assistant is turned on.	F1
	Select a Help topic from the list the Assistant displays	ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on)
	See more Help topics	ALT+DOWN ARROW
	See previous Help topics	ALT+UP ARROW
	Close an Assistant message or a tip	ESC
13	Keys for working with the Open and Save As dialog boxes
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR + x  ALT+SPACEBAR + R
	Display the Open dialog box	CTRL+F12 or CTRL+O
	Save the active workbook	ALT+F2 or F12 or CTRL+S
	Display the Save as dialog box	ALT+SHIFT+F2 or SHIFT+F12
	Go to the previous folder ()	ALT+1
	Open the folder up one level from the open folder (Up One Level button )	ALT+2
	Close the dialog box, and open your World Wide Web search page (Search the Web button )	ALT+3
	Delete the selected folder or file (Delete button )	ALT+4
	Create a new subfolder in the open folder (Create New Folder button )	ALT+5
	Switch between List, Details, Properties, and Preview views	ALT+6
	Show the Tools menu (Tools button)	ALT+7
14	Keys for sending e-mail messages
	To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. If Outlook Express is your default e-mail program, you cannot use most of these keys to send e-mail messages.  [OE shortcuts]
	Note   To enlarge the Help window to fill the screen, press ALT+SPACEBAR and then press X. To restore the window to its previous size and location, press ALT+SPACEBAR and then press R. To print this topic, press ALT+O and then press P.	ALT+SPACEBAR then X  ALT+SPACEBAR then R
	Move to the e-mail message header. Cell A1 must be the active cell when you press these keys.	SHIFT+TAB
	Send the active spreadsheet as an e-mail message	ALT+S
	Open the Address Book	CTRL+SHIFT+B
	Check the names in the To, Cc, and Bcc boxes against the Address Book	ALT+K
	Open the Address Book in the To box	ALT+PERIOD
	Open the Address Book in the Cc box	ALT+C
	Open the Address Book in the Bcc box	ALT+B
	Go to the Subject box	ALT+J
	Open the Outlook Message Options dialog box (View menu, Options command in a message)	ALT+P
	Create a message flag	CTRL+SHIFT+G
15	Keys for working with drawing objects, AutoShapes, WordArt, and other objects
	Inserting drawing objects
	Insert an AutoShape	ALT+U
	Insert a text box
	Insert a WordArt object
	Selecting drawing objects
	Select a drawing object	F10 for toolbar
	Editing drawing objects
	Rotate a drawing object
	Change the size of a drawing object
	Copy the attributes of a drawing object
	Rotate a drawing object by using the keyboard
	1. Use the keyboard to select the drawing object you want to rotate.
	2. On the Format menu, select the command for the type of object selected — for example, AutoShape or Text Box — and then select the Size tab.
	3. In the Rotation box, enter the amount of rotation you want.
	Change the size of a drawing object by using the keyboard
	1. Use the keyboard to select the drawing object you want to resize.
	2. On the Format menu, select the command for the type of object selected — for example, AutoShape or Text Box — and then choose the Size tab.
	Select the options you want. For help on an option, select the option, and then press SHIFT+F1.
	Copy the attributes of a drawing object by using the keyboard
	1. Use the keyboard to select the drawing object with the attributes you want to copy.
	If you select an AutoShape with attached text, the look and style of the text as well as the attributes of the AutoShape are copied.
	2. to copy the object attributes.	Press CTRL+SHIFT+C
	3. to select the object you want to copy the attributes to.	Press TAB or SHIFT+TAB
	4. to copy the attributes to the object.	Press CTRL+SHIFT+V
	This webpage was created via XL2HTML macro available at 02/27/2001 10:56 via HL2HTML
	http://www.mvps.org/dmcritchie/excel/xl2htmlx.txt
	Will handle Right Justified, Font Color, bold, italic, Font size, merged cells -- tested only in XL2000. Think vertically merged was added in XL2000.
	Will handle hyperlink when it is the only value in a cell.
	Will not handle: Interior color, hyperlinks when not only value in a cell
	Shortcuts NOT documented in Excel 2000 (see menus)   Find [Ctrl+F], Replace [Ctrl+H], GoTo [Ctrl+G] are not found in HELP
	Find	Ctrl+F
	Replace	Ctrl+H
xx	Shortcuts added in later versions of Excel
	reveal the smart tag menu	ALT+SHIFT+F10

Microsoft Office Assistance: Keyboard shortcuts  for Excel 2003, be sure to click on “Show All” to see all descriptions (27.24KB, 22 pages).  (for things to come in Excel 12 see David Gainer -- Charlie's list).

Excel Cheat Sheet (PDF), Deb Sklar (PDF, 23 KB, print 2 pages).  Technology Traning Resources, University of Washington, Tacoma

Euro Currency Symbol (#euro)

Excel 2002 additions   (#new2002)          Excel 2002 additions

Excel 2002 includes keyboard shortcuts to access the border styles buttons on the Border tab of the Format Cells dialog box.  (Q277581)   Use the following keyboard commands to select the specified border styles:

ALT+T   Top Border     ALT+B   Bottom Border     ALT+L   Left Border

ALT+R   Right Border     ALT+D   Diagonal and Down     ALT+U   Diagonal and Up

ALT+H   Horizontal     ALT+V   Vertical

Q288981 XL2002: How to Use Speech Recognition to Select Cells, Rows, and Columns

Excel 2003 additions   (#foobar)

Restore normal Ctrl+A before risking your data.  Ctrl+A has always meant one thing (Select everything) in all PC applications that have any selection or editing ability.  Excel 2003 has deviated from this standard.  The following macro uses application.RecordMacro to generate the code that you would not otherwise see within a recorded macro when a macro was invoked (ability was lost in recording a macro in versions after Excel 95). ; Of course if you have macros disabled then even this macro is not going to help you with Excel 2003.  Though not shown in the shortcuts for this Ctrl+Shift+SpaceBar will also NOT select all cells like Ctrl+A in Excel 2003, though it still at least does not change the active cell – if it is a cell(s) selection that you start with.

Sub Ctrl_A()
  'Excel 2003 Ctrl+A is FUBAR·ed in Excel 2003
  '  use this shortcut to cut your loses, (D.McR 2004-06-16)
  '  BEFORE you destroy your data integrity.
  'Ctrl+A is fixed on this machine if assigned to Ctrl+A
  'You must preserve the active cell or use of Ctrl+A
  '  for normal use such a preselecting a cell before Ctrl+A, then sort
    Dim acell As Range
    Set acell = ActiveCell
    Cells.select
    Application.RecordMacro "'Comment from Ctrl_A in " _
      & ThisWorkbook.Name
    Application.RecordMacro "Cells.Select          ' Ctrl_A"
    acell.Activate
    Application.RecordMacro "Range(""" & acell.Address(0, 0) _
      & """).activate  ' Ctrl_A" 
    Beep   'if you want to indicate restored usage
End Sub

When recording a macro, these lines will be inserted in the recorded macro:

    'Comment from Ctrl_A in personal.xls if C8 was the active cell
    Cells.Select          ' Ctrl_A
    Range("C8").Activate  ' Ctrl_A

Excel 2003 has eliminated all or most of the context menu (Shift+F1).  You can no longer use Help, What's this (Shift+F1)    to:

• Can't -- Point to a menu item for more information.
• Can't -- Point to a toolbar button for more information.
• Can't -- Point to more buttons such as on formatting toolbar and get more information for each item.
• Can't -- Point to a any other part of the spreadsheet for more information, i.e. Title bar, minimize/restore/maximize/close buttons, font box, name box, formula bar, column heading, row heading, worksheet area, sheet navigation arrows, sheet tabs, status bar, window sizing border, scroll bar

Also see Excel 2003 Review, by John Walkenbach and he didn't even go into what's broke to not recommend it.  Actually he did touch on the Help system without actually saying that a lot of it didn't work anymore.

Excel 2007 (Ctrl+A gets worse)
If the worksheet contains data, CTRL+A selects the current region (Ctrl+*).
  Pressing CTRL+A a second time selects the current region and its summary rows.
  Pressing CTRL+A a third time selects the entire worksheet. 
 
The only valid bypass (non solution) is to make sure that you invoke Ctrl+A at least three times as there is no problem with hitting this shortcut more than three times.  Failure to change the way you invoke Ctrl+A will result in the ultimate destruction of a worksheet in a worksheet when you fail to change your habit(probably a very large worksheet) after sorting data, unless you can reverse (UNDO) the changes or exit without saving.  There is no visual indication that you have selected the entire worksheet, nor is it likely that you would always for such an indication if there were.
 
You can click on the "Select All" button between the row headers and the column headers, but it will change the selected cell as well.  Ctrl+A (times 3) does not change the selected cell which is an important distinction.
 
See Excel 2007 Ergonomic Hell, A not so smooth conversion to Excel 2007 from previous versions. 
 
For those of you stuck with Excel 2007, your best bet is to learn as many keyword shortcuts as you can and to make heavy use of the Context menus, which have been slightly improved but will problably see the same "improvements" as you've seen with ribbons destroying functional main menus.

OnKey to Reassign a key or shortcut (#onkey)

Deactivate a Shortcut key (#deactivate)

    ' Disable Copy keyboard shortcut
        Application.OnKey "^c", ""
    ' Reactivate  Copy  keyboard shortcut 
        Application.OnKey "^c"

Use of ONKEY to invoke a macro from a Function Key (#onkey)

Reference “OnKey Method [Excel 2003 VBA Language Reference]” http://msdn.microsoft.com/library/default.asp?url=/library/en-us/vbaxl11/html/xlmthOnKey1_HV05203370.asp

Would not really suggest changing your basic keys, and keyboard shortcuts, but here is how you can change the HOME key not use of braces in the following (not parens).

Sub botchup_home()
    Application.OnKey "{HOME}", "Alternative_Home"
end sub
sub unbotch_home()
   application.onkey "{HOME}",  ""
end sub
Sub alternative_Home()
   range("F14").activate
end sub

• F-key to open a particular worksheet, Dave Peterson, misc, 2004-03-28.  Use of Auto_Open to set function key, and of Auto_Close to restore normal use of the Function key.  Chip Pearson has a shorter, less rigorous solution in same thread.
   
• Here is a clever use of onkey to intercept a single key stroke into a cell; otherwise, if not a specific key it acts normal.  If you need to begin cell content with a lowercase “e” you can use the formula bar.  (Jason Zischke, 2006-02-23, programming)

  Private Sub Worksheet_Activate()
    Application.EditDirectlyInCell = False
    Application.OnKey "{e}", "Macro1"
  End Sub
  Private Sub Worksheet_Deactivate()
    Application.EditDirectlyInCell = True
    Application.OnKey "{e}"
  End Sub
  

  The above are event macros installed with the sheet, the sample macro1 is installed in a standard module in the same workbook.

  Sub Macro1()
      msgbox "Hi David, you pressed 'e'"
  end Sub
  

For more information on Onkey and codes used see Onkey Method and Onkey Method Example in your VBA Help.

Some of my own additions -- Creating your own shortcut keys   (#mykeys)

Listed above were all of the shortcut keys for Excel.  You can also make your own short cut keys.

To create a shortcut key for a macro
   Alt+F8 (Tools, macro, macros), select the macro, options, key in shortcut key. 

You will get a warning if you attempt to change an existing shortcut.  But there could be
shortcuts in other non open workbooks.

Actually I invoke most of my own macros from menus or toolbar buttons.  Also see summary of how to invoke macros).

Enter data using shortcut keys
User added Shortcut Keys
Join, join cells together by words (see join in join doc)	Ctrl+J (lowercase)
PasteSpecialvalues, Paste Special Values	Ctrl+SHIFT+V
PasteSpecialFormats, Paste Special Formats (like Format Painter)	Ctrl+SHIFT+P
Reset the last cell (see lastcell doc)	Ctrl+K (lowercase)
ReversI, reverse order of cells (see ReversI in join doc) [wipes out fill to right_	Ctrl+Shift+R
SepTerm, separate first word (see SepTerm in join doc)	Ctrl+T (lowercase)
SepLastTerm, separate last word (see SepLastTerm)	Ctrl+L (lowercase)
PreviousDay, macro with Activecell.value = now - 1	Ctrl+M (lowercase)
Available keys for own usage:  (if you've not already used them yourself)     Ctrl+           available are: E, F, G, H, J, L through T, Y     Ctrl+Shift+ available are: C thru F, H thru N, Q thru T, and Y

• Name Box Shortcut, Chip Pearson, macro shortcut to the Name Box on the formula bar. (suggests CTRL+SHIFT+N as a shortcut).  F5 is GoTo and allows you to select a cell or range the same as using the name box.

Addins to simulate Shortcut keys for Formatting (#formatting)

• SuperSub, John Walkenbach, entry of superscripts and subscripts as an alternative to selecting characters on the address bar and use Format, cells, alignment.
• Name Box Shortcut, Chip Pearson, shortcut to the Name Box on the formula bar.

Macros to simulate Shortcut keys for formatting (#macros)

• Creating a Center Across Selection Button, to simulate the Excel 95 center Across button that does not merge cells.  This is code create or obtain your own button.

Windows Shortcut – Moving a Window (#winmove)

Windows such as the Excel Window, and the workbook Window(s) within Excel can be moved around by Right clicking and dragging the window.  Sometimes the window gets moved so that the blue title bar is hardly visible or can't be dragged from top or upper corners.  To solve that
   Alt+Spacebar   for Excel Window, or
   Alt+minus         for Workbook Window   (with NumLock key OFF)
look at the menu, choose Move, then move the window around with arrow keys.

For more information refer to Excel Window, Workbook Window, Worksheet Window, Moving a Window

WINKEY shortcuts (#winkey)

The Winkey works even if Explorer or the Shell doesn't have the focus.   

Customising Explorer and the Start Menu

 

Key	Description
Winkey or Ctrl + Esc	Opens the Start Menu
Winkey + D	Minimises or Unminimises all windows, SHIFT reverses
Winkey + E	Starts Explorer
Winkey + F	Starts Find Files or Folders
Winkey + Ctrl + F	Starts Find Computer
Winkey + M	Minimises all windows [leaves dialogs up]
Winkey + Shift + M	Unminimises all windows
Winkey + R	Starts the Run Dialog
Winkey + F1	Starts Windows Help (F1 start help for the current application, if the focus is in Explorer or the desktop F1 also starts Windows Help)
Winkey + Tab	Cycles through open windows with out bringing the Window to the top (press Enter)
Winkey + Break	Starts System Properties

xxx
 
Assigning your own shortcut for FIND in your own personal folder:
or see Set up a Search shortcut in your Start Menu for a search of your hard drive

AutoFit of Columns and Rows (#autofit)

You can autofit row(s), or column(s) by selecting a range of either or Select All (Ctrl+a, unless you have Excel 2003) then double-clicking on the boundary between the heading letters or numbers.  There is also a Select All button (gray/grey) located at the intersection of the row number headings and column letter headings.  More information on use of mouse.  VBA: Cells.EntireColumn.AutoFit

Calculate and recalculation   (#calc)

Tools, Options, Calculation (tab), calculation: [x] Automatic

Application.Calculate	calculates all open workbooks.
Range.Calculate	calculates the specified range
F9	Calculates all sheets in all open workbooks.
Ctrl+F9	(Minimize the worksheet)
Shift+F9	Calculate the active worksheet.
Ctrl+Alt+F9	Recalculates all cells on all worksheets in all open workbooks.
Ctrl+Alt+Shift+F9	For Excel 2002 will rebuild all dependency trees.

The common thread running through all but Ctrl+Alt+F9 of the above is that the recalculation occurs *only* on the cells that the Excel calculation engine thinks are dirty.

Since the calculation engine occasionally gets this wrong, we also have
Ctrl+Alt+F9 which forces a recalculation of *everything* in all open workbooks whether or not Excel *thinks* recalculations are needed.

Status Bar may continue to show "Calculate", try the Ctrl+Alt+F9, make sure tools, options is on automatic calculation, you can try clearing the status bar (  Application.StatusBar = ""  ) to see if problem goes away and it may be stuck because of code which has to be recalcualted having to do with volatile coding.  Also check for MS KB articles on the statusbar link.

Volatile functions are one way to force a recalculation.  Generally it will help to avoid volatile functions, but it is available if needed.  For instance a change to a format of a cell is not detected and will not cause a recalculation in a user defined function that simply references the correct cell.  The builtin Volatile functions are not as bad: CELL(), INDIRECT(), INFO(), OFFSET(), NOW(), RAND(), TODAY() as those in a user defined function.

	A	B	C	D	E
1	222	GetFormula	It would take Ctrl+Alt+F9 to update cell A3 (or reopenig workbook, or rentry of formula)
2	222	=$A$1	'-- recalcated for referencec Function volt1(cell As Range)   volt1 = cell.Value End Function	'--not automatically recalculated Function volt2()   volt2 = Range("a1").Value End Function	Function volt3()   Application.Volatile True   volt3 = Range("a1").Value End Function
3	222	=volt1($A$1)
4	111	=volt2()
5	222	=volt3()

Recalculate all open cells, worksheets, and workbooks
To recalculate all cells on all worksheets in all open workbooks, press CTRL+ALT+F9

Note   Recalculation of all formulas may take considerable time.  To recalculate only the current worksheet, press SHIFT+F9

Warning:  This is one way to learn that the A1 or other cell reference in the formula =CELL("filename",A1) really is needed.  Without the cell reference, recalculate will cause the active worksheet to appear instead of the name of the worksheet where the formula resides.  Another problem with displaying the active sheet instead of the sheet with the formula would be using
    SheetName = ActiveSheet.Name instead of
    SheetName = Application.Caller.Parent.Name
Reference to article posted by John Green.

If you have XL97 and do not have SR-2, checkout   XL97 recalculation problem in the MS KB.

The following is from a posting by Tom Ogilvy (Jun 1, 1999) for code to simulate Ctrl+Alt+F9
— For more information see SendKeys Statement in your VBE HELP. —

Sub tester3()
Application.SendKeys "^%{F9}"
End Sub

Back when the recalc problem was so prevalent, some people mapped this
to the F9 key use
Application.onkey "{F9}","xlmisc68.xls!Tester3"

John Walkenbach then reported that in XL2000 the Ctrl+Alt+F9 gets recorded as:
    Application.CalculateFull

The following summarizes Programming use (Charles Wilson, 2000-11-10 programming)

In Excel 2000:
Application.calculate      ' f9
application.calculatefull  ' ctrl-alt-f9

in Excel 97
application.calculate      ' f9
SendKeys "%^{F9}", True    ' ctrl-alt-f9

For more information on Sendkeys see this MSDN article, "Sendkeys Method"  —  ^ for Ctrl,   % for Alt,  + for Shift,   {F8} for F8

For information on XL97 Recalculation patch for SR-1 see
  http://support.microsoft.com/default.aspx?scid=kb;en-us;Q174868
problem was corrected in XL97 SR-2.

Q224183 - XL2000: Certain Functions Calculate Differently in Early Versions of Excel
  http://support.microsoft.com/default.aspx?scid=kb;en-us;Q224183
Summary: When you use certain functions, you may receive a different value depending on the version of Microsoft Excel that you are using.

CalculateFull Method Example
  http://msdn.microsoft.com/library/officedev/off2000/xlmthcalculatefullx.htm
Summary: MSDN Library - Office Developer Documentation - Office 2000. Excerpt: CalculateFull Method Example This example compares the version of Microsoft Excel with the version of Excel that the workbook was last calculated in.

Auto_Open set to guarantee Calculation is turned on (#autocalc)

I had trouble with Recalculation being turned off that I put code into Auto_Open to fix it.  Turned out that it was an Addin that I wasn't even using that was causing this.

    Sub auto_open()
      If Application.Calculation <> -4105 Then
         '-4105 automatic, -4135 manual, 2 semi-automatic
         MsgBox Application.Calculation & " <calculation in> " & _
            ActiveWorkbook.FullName
         Application.Calculation = xlAutomatic
         MsgBox Application.Calculation
      End IF
    End Sub

Special Characters   (#specialcharacters)

ALT keystroke sequences, ALT+nnnn, for Special Characters   via Operating System (#altnnnn)

• Excel:  escapes such as "(c)" to generate Copyright symbol "©" (©)
• Excel:  Insert (menu) → Symbol (Ω)
• Windows:  CharMap
• Windows:  Alt+0169 -- See ALT keystroke sequences that insert ANSI special characters or unicode characters with decimal representation also see SYMBOLS for HTML and Excel Use

• Alt+0169 on a full keyboard with a numeric keypad with NumLock on.
• Alt+Shift+0169 on a numeric keypad with NumLock off (or navigation dominate perhaps in BIOS).
• Alt+Fn+0169 on a laptop that overlays numeric keypad on normal keyboard letters.

Laptops may not have a full complement of keys (#laptops)

No key to left of 1-2-3 to toggle Formula view (Ctrl+`), solution use a macro and assign shortcut key -- or use Tools, Options, View Tab, Format (Alt+[T,O], view tab, Alt+R)

Sub Toggle_DisplayFormulas()
    ActiveWindow.DisplayFormulas = Int(ActiveWindow.DisplayFormulas + 1)
End Sub

Keying in a Non-breaking space CHAR(160) (#nbsp)

To manually Replace a  Char(160)  value which is known as a non-breaking space ( ) in HTML or a required blank (RBL) in rich text formatted documents use one of the following:
 

on a desktop Ctrl+H then
Find what -- hold the Alt and key in 0160 with Alt+0160 on the numeric keypad (Not the number row)
Replace with -- leave the to field empty and use Replace All

on a laptop Ctrl+H then
Find what -- hold the Alt and key in 0160 with Fn+0160 on the numeric keypad
Replace with -- leave the to field empty and use Replace All

Right-Click (Context) or Pop-Up Menu to Paste Formulas   (#rclick)

Chip Pearson uses a Right-Click menu to copy the formula of a single cell and to paste the formula unchanged to another cell.  Requires coding in your Auto_Open macro.
  http://google.com/groups?threadm=uNR1fmHt%24GA.287%40cppssbbsa05

Right-Click context menu areas in Excel: 

   title bar, menu bar, column headers, row headers, worksheet, worksheet tabs, scroll bars, status bar, navigation arrows,

Some shortcut cursor techniques, evidently not considered shortcuts (#cursor)

Fill Handle   (#fillhand)

The fill-handle is one of the most powerful tools in Excel, and normally alleviates the need to type in formulas similar to the previous lines.  Used to replicate content (values, formulas, formatting, color), copy cells, fill in a series (Mon, Tue, ...; 1, 2, 3, ...).

Moving a group of rows or columns to another location (#move)

On the worksheet you can, select the row(s) to be moved then Hold the SHIFT key and grab the upper or lower boundary with the left mouse key and drag to between the rows you want to move it to.  Similar for columns instead.  (for more information see mouse topic on my Fill Handle page.)

I guess this is not considered a shortcut, and theses tips are not easily shown in the above table.  You will find it in Excel HELP (F1) --> index --> move --> move or copy cells

Sheet Tab navigation arrows (#sheettabs)

Read about More sheets by right-click on navigation arrows.

Hold shift key down and click on sheet navigation arrows and you go to next set of worksheet tabs not currently visible.

Important Excel 2000 keys picked by MSDN (Microsoft Developer Network) (#msdnchoice)

 

	B	C
18	Excel 2000 Shortcut keys in --       http://office.microsoft.com/downloads/2000/O2kkeys.aspx
19	Activity	Shortcut Keys
20	Alternate between displaying cell values and displaying cell formulas	CTRL+` (single left quotation mark)
21	Calculate all sheets in all open workbooks	F9
22	Calculate the active worksheet	SHIFT+F9
23	Copy	CTRL+C
24	Create a chart that uses the current range	F11 or ALT+F1
25	Display the Format Cells dialog box	CTRL+1
26	Display the Go To dialog box	F5
27	Fill the selected cell range with the current entry	CTRL+ENTER
28	Insert the current time	CTRL+:
29	Insert today's date	CTRL+;
30	Move to the beginning of the worksheet	CTRL+HOME
31	Move to the last cell on the worksheet, which is the cell at the intersection of the  rightmost used column and the bottommost used row (in the lower-right corner), or  the cell  opposite the home cell, which is typically A1	CTRL+END
32	Open	CTRL+O
33	Paste	CTRL+V
34	Paste a function into a formula	SHIFT+F3
35	Print	CTRL+P
36	Save	CTRL+S
37	Select all (when you are not entering or editing a formula)	CTRL+A (unless you have Excel 2003
38	Select the current column	CTRL+SPACEBAR
39	Select the current row	SHIFT+SPACEBAR
xx	Select all cells leaving active cell still the active cell.  (broken by design in Excel 2003 where it works same as broken Alt+A in Excel 2003)	CTRL+SHIFT+SPACEBAR
40	Undo	CTRL+Z
41	When you enter a formula, display the Formula Palette after you type a  function  name	CTRL+A

Some Interesting Web Searches

Was looking for list of described icons to go with the tables here.  Did not find what I was looking for and all the icons would probably really affect your time in seeing this page but did turn up a lot of interesting links with the following Google Web Search:

• excel icons paste special values

Error Messages in Windows (#ErrMsgs)

Reporting an Error message as plain text can be tedious.  If you have software that grabs a screen shot and converts to text (SnagIT) you can save time.  There is a shortcut key combination that sometimes works to copy the text from an error message -- Ctrl+Alt+C.  An alternative for dialog messages that don't come from Windows if you don't have SnagIT can be found in How To Copy Text or Error Messages from Any Dialog Boxes in Windows » Raymond.CC Blog, which lists several applications that can grab a dialog message.

Using the HELP files with your Excel Software (#help)

See General Information on Getting HELP within Excel software, in other words using your HELP file.

HELP files at Microsoft in HTML universally available (#MS_Help)

Help reference to Office products (including Excel) can be found online, and match the help files in your products, with the advantages of HTML use of Find and hopefully Search that should become better than the Answer Wizard in Help.

It can be a bit confusing that MS maintains the same information in various web pages and is continually changing the names of those web pages, so I will include some of the multiple places, specifically note some begin with www, some with office, and some with support.

True to form it has been two weeks, so NONE of the following links work.
 
  http://www.microsoft.com/office/techinfo/productdoc/default.htm
  http://support.microsoft.com/support/Office/InProdHlp/contents/Excel/tocxldefault.asp

Excel 2000,  Excel 2002

These are currently (for the rest of this month - Jun 30, 2002) good links:

http://www.microsoft.com/office/techinfo/productdoc/2000/en/excel/
http://www.microsoft.com/office/excel/using/default.asp
http://office.microsoft.com/assistance/offhelp/off2000/excel/
http://office.microsoft.com/assistance/offhelp/off2000/excel/xlmain9/html/xlread9.htm

http://www.microsoft.com/office/techinfo/productdoc/2002/en/excel/
http://www.microsoft.com/office/excel/using/default.asp
http://office.microsoft.com/assistance/offhelp/offxp/excel/
http://office.microsoft.com/assistance/offhelp/offxp/excel/xlmain10/html/xlstart.htm

compare offxp/excel/xlmain10   to   off2000/excel/xlmain9

Once you get the specific HELP file you want you should notice some buttons from left to right.  TOC only, TOC and topics, Topic only; Specific URL (for bookmarking); Show all[/hide all] topics.

Excel HELP information at Microsoft (#selfdestruct)

Since everything on the Microsoft site gets trampled on very frequently you may have better luck using a search where offered for: Excel 2000 specifications

Excel 2000 Shortcut keys: 
    http://www.microsoft.com/office/techinfo/productdoc/2000/en/excel/xlrefUsingshortcutkeys.htm [former link]
    http://office.microsoft.com/assistance/offhelp/off2000/excel/ -- as seen on 2002-02-10
Excel 2001 Shortcut keys:)  Shortcut key information for Macintosh is rather limited on the web
   XL2001: Shortcut Keys Available in Excel 2001 for Mac (Part 1)
   http://support.microsoft.com/kb/275633/EN-US/ -- as seen on 2006-09-28
Excel 2002 Shortcut keys:  http://office.microsoft.com/assistance/offhelp/offxp/excel/default.asp?URL=/assistance/offhelp/offxp/excel/xlmain10/html/xlrefUsingshortcutkeys.htm
-- valid 2002-02-10 but script is broken they just can't get web pages to work properly
Excel 2003 Shortcut keys:  (not complete) Microsoft Office Assistance: Excel shortcut and function keys
http://office.microsoft.com/assistance/preview.aspx?AssetID=HP011116591033&CTT=4&Origin=CH062527951033
 
Excel 2000 Specification:  [What's New] http://www.microsoft.com/office/techinfo/productdoc/2000/en/excel/xldecMicrosoftExcelSpecifications.htm
Excel 2002 Specification:  [What's New]
  http://www.microsoft.com/office/techinfo/productdoc/2002/en/excel/xlrefChartingSpecifications.htm
 
  Microsoft Office 97/Visual Basic Programmer's Guide
 

Product Documentation, Get the Help files for Microsoft Office programs— online. Word, Excel, Outlook, PowerPoint, Access, FrontPage, Publisher, MapPoint.

Hidden Menu Items exposed with SHIFT key (#hidden)

Shift Key menus

• SHIFT+File,  exposes:  Closes all Files
• SHIFT+Edit,  exposes:  Copy Picture, Paste Picture, Paste Picture Link

Also see these pages:  toolbars, rightclick, logoshd

---

Accessibility / Disability / Impaired Sight / Keyboard Access (#accessibility)

Working with disabilities / accessibility options:  Some documentation found in the Microsoft Knowledge DataBase (MS KB) for Windows 2000 looking for disabilities & mouse turns up some items of interest.

Information from Microsoft

• Description of Windows 2000 Magnifier and Utility Manager Tools
• Microsoft Accessibility Home, information on working with disability, including visual disabilities (impaired, impairment, sight).
  Accessibility:   [Features]  [Index]  [Newsletter]  [Search]  [Products]
• Windows 2000: Accessibility for People with Disabilities
• Keyboard Assistance Shortcuts for Win95, Win98, WinNT, choose the Word (.doc) version.  Keyboard Assistance -- Search
• Also see Excel Help (or the Help in any Office Product), answer wizard:  Accessibility for people with disabilities.

Additional corporate sites on disability and workplace environment

• IBM Accessibility Center --
     [Search tips] - "Phrases" plus(+) minus(-),
     [Laws]  [Learning Disabilities]
• Accessible DHTML - MDC (Mozilla), DHTML accessibility is implemented in Firefox 1.5, and is being developed at W3C - World Wide Web Consortium. The code for DHTML accessibility in Firefox has been contributed by IBM.
• Macintosh (Apple) Disability Solutions -- also see Downloadable list of Mackintosh shortcut keys
• Computing Services - Computer Accessibility Options.  A subset of available shortcut keys with PC and Mac equivalents -- Keyboard Shortcuts for PC and Mac, Towson Univ. (Maryland).

Additional accessibility webpages/websites

• disability factsheet, National Commission Persons with Disability (Maltese).
• John Wilson's from the keyboard tutorials, for the visually impaired.  [Google search: visually impaired Excel]
• Digital Web Magazine - 10 Reasons Clients Don't Care About Accessibility, and why laws trying to address so many different and conflicting requiredments are doomed to failure.
• Accessibility Tutorials for Internet Explorer 6 (specific to IE browser)
• Accessibility features of Firefox - MozillaZine Knowledge Base (specific to Firefox web browser)
• Accessibility in Opera (specific to Opera web browser)

Text to Speech

• Accessibility (broken link), Univ of Hawaii
• Speegle Speak Perfect Web Search., submits a Google search and the results list will be read back to you (Google Labs)

General Resources

• Resource for the Blind, Visually Impaired, Disabled and Interested Parties
• NISS - Special Needs/ Disabilities, by type of disability
• University of Minnesota Accessibility of Information Technology, Frequently Asked Questions on web access, additional links to other aspects, Resources and Tools
• Type With One Hand - About One Hand Typing, Keyboarding and Keyboards
• Adaptive Technology Resource Centre - Alternative Keyboards

Presentations involving Excel worksheets -- location bar hard to see in back of room.

• Tools|Options|General Tab -- Change the font size of the standard font also affects the location bar.  Recycle Excel for change to take effect.

  Not listed as Accessibility, but appears to fit in category

  • RowLiner Add-In, Chip Pearson, changes the color of borders left and right of the entire column of the activecell and same for the row of the activecell, choice of color, and width of each border.  While this addin is very useful please be aware that you will lose the use of Undo (Ctrl+z) and Redo (ctrl+y) since macros and addins using VBA clear the undo stack. 
  • Hands Free browser, free Edumedia, adware.  Requirements:  IE (not Netscape), microphone, etc.  Uninstalled after it showed lots and lots of advertising and offered to (or if you accidentally) click to put all your bookmarks onto their site.  NO THANKS!!! Uninstalled and removed DLL's.  Also having seen the ADVERTxxx.DLL's, I also uninstalled WINAMP and I can now work with my own pages on my own disk quickly once more.  You can probably safely use Dragon Naturally Speaking to do hands free web browsing.

Related Information (#related)

Excel to HTML conversions, the XL2HTML macros generate a smaller file and let HTML do it's own thing rather than simulate Excel.

Toolbar menus.  One way to learn most of the important features in Excel or any other software is to become familiar with each of the items in the menus.  Microsoft Excel 97 Menus « provides a description of each menu item. 

Caps Lock, 2004-09-20, akyhne, uses GetKeyboardState keys(0)

disable keyboard keys, the most effective way to to disable the "Caps Lock" is to pry it off and throw it away or misplace it.  To disable other keys see posting 2004-12-20 by Jim Thomlinson.  i.e. Application.OnKey "^{c}", ""

Caps Lock on a laptop:  For a laptop you probably don't want to remove a key, but you want a system wide method of avoiding the problem -- Windows Control Panel, accessibility, ToggleKeys option will provide sound when invoking/revoking Caps Lock, Scroll Lock, or NumLock keys. (in Windows Vista, ToggleKeys is set in Control Panel, Ease of Use, Eases of Access Center, Keyboard).

XL97: How to Disable Shortcut Menus (#kb161440), also see Visual Basic Example to Disable All Shortcut Menus (#kb131257)

Move a Column or Row techniques can be found on the Fill Handle page under topic: Use of Mouse and keys to move, and insert rows or columns.  Another technique is to double-click the fill handle to copy the formula or sequence down as far as the column to the left is filled with adjacent data/formula.

Navigating within a Sheet   Keyboard Shortcuts for Windows -- portions of the "Adobe® Acrobat® 4.0 Tips for Business Professionals" for use with MS products (displayed in HTML format).  Warning: just like MS site, if a page displays 404 "Not Found" or "The page cannot be displayed" -- try Refresh once more. <Insert 24x24 bit B&W picture of a skunk here alt="HTML compatibility of site stinks">

Keyboard Layouts, Keyboard Maps select a country (Canada, Canada, UK, US), turn off popup stoppers and use the shift key on the layout to see those requiring a Shift key.

Keyboard Problems (#hardware),
Try a different keyboard.  Laptops have a PS/2 connention for auxiliary keyboard.
Pop off key cover, remove hair and crud, then vacuum entire keyboard before replacing any cover(s) removed.  Place cover carefully into position and gently press down til it pops in.  [also see Replacing Laptop Keys (and keyboards), and manufacturer's own site]
Cleaning Laptop Keyboard, be careful with liquids and use only in well ventilated area, if the dry spray is Teflon make sure it does not burn. 
Also do a search including your own brand name of laptop and the following search arguments:  remove +laptop +keyboard fix* OR repair*  [additional optional words:  clean* pop* ] Wison Mar, layouts of shortcuts, and other related tips and accessibility information.

Software Problems with Keyboard shortcuts (#problems)

Function Key(s) does not work in Excel 2003, check out this entire thread involving macros, safe mode, addins, trusted publisher.

Specific code for personal function keys and keyboard shortcuts can be found earlier on this page [onkey, foobar].

How to install/use a macro can be found on my Getting Started with Macros page.

How to install toolbar buttons can be found on throughout my Toolbars, Custom Buttons and Menus page.

Worksheet Function names, where to find lists of and examples of usage.

Utilities related to Shortcut Keys and Toolbars (#utilities)

• Getting Macro Short cut keys (archived copy, see notes in box below) «, Ivan Moala, lists: macro name, shortcut key, and Macro Description.
• Shortcuts Found in Excel Menus (& toolbar buttons)
• ASAP Utilities v2.98b [955kb] W9x/NT/2K FREE « [screen shots]
  ASAP Utilities is a set of over 200 Excel 97/2000 add-ins that will revolutionize the way you and your users interact with data.  Everything from formatting text and cells to handling sheets and selections is included and the installation is as simple as pointing the way to the add-in file (.XLA) included in the package [2001-04-11 GnomeREPORT].

  I'll have to fix this webpage later for Ivan F. Moala's link to code. This is what I found. Ivan F. Moala's site no longer exists by that name, if at all. But you can pull up his webpage via archive.org, unfortunately the code was in a zip file, and I guess archive.org does not archive that. Here is code he once posted, his webpage may have been updated since that posting.  Look for his name in the following page: identifying shortcut keys associated with custom macros | PC Review in answer to a question:  In Excel95 or Excel97 is there a way to obtain a list of all the keyboard shortcuts that have been assigned to custom macros? Here is the webpage that Ivan had, recovered from archive.org on the date indicated in the url.  Getting Macro Short cut keys (archived copy of webpage), but the code was linked to a zip file not available in the archive. Here is someone's usage notes for using the code which is no longer viewable: List of Macro Shortcuts in All Open Workbooks (Microsoft Excel) Need a list of macro shortcut keys? It's not as easy in Excel as in some other Office applications, such as Word. It can be done, however, with a little ingenuity, as described in this tip. (Tips.Net) Here is some biographical information Ivan Moala provided in an interview Nov 15, 2002.  The AOL homestead site like Yahoo's Geocities no longer exists. cellmasters.net - Tips and Information about Microsoft Excel by Masaru Kaji aka Colo This creates a list of shortcuts from the menus, not what you asked for, don't even know if it would work at all since Excel 2006 did away with menus, and doubt that they tie into the Ribbon Menu. Shortcuts Found in Excel Menus References to Move, Copy, Replace, Populate (D.McRitchie). I essentially stopped supporting and using Excel with Excel 2007 when I could no longer add my macros to logical menus that I could add to Excel's.  There is no way to create a lot of macros and have unique shortcuts that make sense and don't interfere with Excel or other user's macros. Excel 2007 Ergonomic Hell, A not so smooth conversion to Excel 2007 from previous versions.

Desktop Shortcuts (#desktop)

Problem invoking Excel from a desktop shortcut.  Solution: Got to tools -> options -> general -> uncheck "ignore other applications".

Create a shortcut to a specific file to the desktop, start bar, or quick launch, drag the file with the right mouse button from the directory (in Explorer) to the desktop, and chose "create shortcut here". Explorer to the desktop. 

To use VBA to place a shortcut to a specific file to the desktop, see posting Re: Short cuts? (Bob Phillips, 2005-03-31, misc).  Actually Tom Ogilvy posted links to several programming methods ( 2000-12-10, programming).  Typical of Microsoft the lnks to the MSKB pages no longer work and the articles are missing as well, but there are still the links to 3 newsgroup posts.

Create a desktop shortcut to Excel itself, find Excel in Windows Start and drag to the Desktop (should see the shortcut arrow on the shortcut).

-Or- find "Microsoft Excel" in the Windows Start, Programs then drag with right mouse button to desktop, then choose "Create Shortcut(s) Here".

Keyboard things, other than shortcuts (#keys)

• How to Activate CapsLock and NumLock from Code: NumLK, Num Lk, Number Lock key toggled in code.

Additional Shortcut Information « (#more)

Summary of Shortcut key webpages to be worked into the area below.

Other Excel shortcut pages:
   Offsite:  VBA Shortcut Keys (builtin) for Excel «, on Chip Pearson's site (38.7 KB, 3 pages).  Assigning Shortcut keys in VBA programmatically rough posting See Previous topic:  MS_Help">HELP files at Microsoft in HTML universally available
Keyboard Shortcuts & Accessiblity,
Also see Keyboard Shortcuts in
   http://office.microsoft.com/assistance/2000/TipsExcel.aspx
A downloadable Excel workbook with Shortcut keys for Excel and other office products can be downloaded from (think of a folder to store in, i.e. h:\exceldocs ).  I think it leaves a lot to be desired, you can make your own judgment, I included the Excel 2000 portion in the topic above.
   http://office.microsoft.com/downloads/2000/O2kkeys.aspx

Excel Shortcuts a summary as seen in Excel 2002 HELP.
   Onsite:   Mouse Operations in Excel:  Use of Mouse and keys to move, and insert rows or columns (#mouse)
   Onsite:   OE
   Onsite:   IE RClick Menu Additions for IE
   Offsite:  Explorer (have to expand them)
   Offsite:  Keyboard Shortcuts [alt], some general shortcuts, most are global working in several applications, or systems.
  Keyboard Shortcuts, in Microsoft Products (microsoft.com)

Other Excel shortcut pages:
Shortcuts, clicks, in Excel and other applications:  Right-click:  Excel, IE;  Short Cuts (keyboard shortcuts):  Excel (this page); IE, OE, Win2000;  Toolbars:  Excel;  Drag/Fillhandle: Excel Fill Handle, Windows drag files;   Accessibility Options: MouseKeys; Event Macros: Excel

For most Office applications to show keyboard shortcuts:
   Help --> Index --> Keyboard
and to show accessibility options (also see accessibility mentioned in previous topic)
   Help --> Index --> accessibility
Comprehensive list of keyboard shortcuts for Microsoft Products see « Keyboard Assistance « [up through OFFICE XP (2000)]
     includes links to products and versions including:  Excel 2000 (109 KB / 19 pages) ,  Excel 2002 (133 KB / 23 pages) [size on MS pages does not include images, due to scripting errors].  Excel 2003 ( 51 KB / 5 pages: ctrl & F keys only) The intrusive sidebar (loss of real estate) includes valuable links "Guide by Disability", "Step by Step Tutorials".  For more Windows and MS applications Shortcuts, A.R.Miller ( 8.2 KB / 2 pages, * see his other pages).

Desktop and Start Menu Shortcuts, Ctrl+Alt+(letter), created by right-click on desktop icon, Properties, Assign Shortcut -- i.e. Mozilla (Ctrl+Alt+M), IrfanView(Ctrl+ALT+I), and you already have Lockup while away from desk (Ctrl+Alt+Del, Enter)
and you have Winkey+(letter) for a quick launch, also see Winkey Shortcuts (above).

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